The basics of a good event quote
A well-constructed quotation is one that gives you all the facts, clearly and transparently.
When you choose a venue or event agency to organize your corporate event, we'll send you a quote. Depending on what you want, it will include services adapted to your budget.
The aim of this article is to provide a clear understanding of the essential elements of a quotation with appropriate rates.
There are many possible types of event. First, there are the most common corporate events:
More informal events, often family-oriented or more festive, such as :
What not to forget in a quotation
Essential services
Accommodation
Catering
Reception rooms (seminar room, group reception, etc.)
Services and entertainment, with all necessary equipment
Complementary services, such as transportation or organizational assistance
Space for leisure, sport and relaxation
They've validated their quote!
Ancillary services
Pizza or barbecue party
Welcome cocktail
Bike rental
DJ set
Brunch
It's essential to always specify the exact information you really want.
Example: if you need a stage, clearly indicate the desired size in m² to avoid any unpleasant surprises. There's a big difference between a stage for a simple speech and one designed for dancing.
Many other options are possible. Most of the time, these items are naturally added to the quote to suit your event. They are often listed as optional extras, meaning that you can see their price, but they are not included in the overall total of the quote. It's possible to request activities created by trusted suppliers and professional teams.
To compare several locations or agencies, don't hesitate to ask for several quotes corresponding to the offers you're interested in. It's the best way to compare and choose intelligently.
It's essential to choose a venue that offers not only good value for money, but also the right services. With event agencies, you can often add a cancellation option. Although this represents an additional cost, it gives you peace of mind and peace of mind when organizing your event.
It's not just value for money and prudence that count, environmental values and commitments also play a role! Choose a venue or agency for your visitors that adopts eco-responsible and sustainable practices. This allows you to organize an event that respects nature.
If you want to organize a responsible event, immerse yourself in a natural setting. Discover a spectacular venue offering personalized support in drawing up your quote, a transparent estimate and an all-inclusive welcome. This magical place is Slow Village.
How can you obtain the lowest price while guaranteeing optimum quality?
It's important to understand the cost of services. That's why you should always compare several clients (event agency or venue or both...). You can also define your budget before drawing up a quote. The venue or agency will then adjust the services to suit your means. This helps you simplify your organization and avoid choosing options that are out of your budget.
By taking certain factors into account, you'll get an optimized quote, both in terms of cost and quality, for a successful experience.
Here are a few tips to optimize your budget:
All these elements are taken into account in our quotations.
At Slow Village, every quote is carefully studied to meet your expectations. We are committed to offering you quality services at a controlled cost, with no commission and full transparency. We only offer services that are feasible and adapted to your project.
What are you waiting for to request a quote?
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